Q & As: RFP: Evaluation of HSFO's Healthy Weights Area for Investment in Mission Initiative

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THIS COMPETITION IS NOW CLOSED

RFP: Evaluation of HSFO Healthy Weights AIM Initiative Q & As
  1. Is it possible for a research consulting firm to apply for this contract (as opposed to an institutional application)? 
  2. Can US-based evaluators submit an application? 
  3. Can you direct us to information that describes the Initiative so that we can prepare work plans, descriptions of work to be completed, and budgets as outlined in the ‘Proposal Format’ section of the RFP? 
  4. Is it possible to access the full background report on the HW initiative that spells out the activities in years one and two – i.e. the two-year implementation plan? Is it possible to access to the status update of the implementation plan? 
  5. There is a mention of another RFP addressing the prevalence of physical activity of youth in schools and benefits of physical activity. Has this RFP process been completed? Is the consultant/team identified? Is this public information? If so, is it possible to know who this is? As the two initiatives are inter-linked, there needs to be some level of collaboration that would benefit the HW initiative
  6. Does HSFO have an ethics review board, ethics review process? If not, besides ensuring that ethical considerations are addressed, does HSFO require a formal ethics review process through a formalized ethics review board? 
  7. Is there any information you can share with respect to what types of information/indicators are being monitored during the implementation phase? Was there an evaluation plan started at the outset of the initiative? 
  8. Given the amount of detail provided in the RFP for Phase II, what are the expectations in the proposal with respect to describing the work to be completed in Phase II and the budget for this phase?   
  9. Is the budget fixed at $250,000 per year beyond August 2008? 
  10. Is there additional information available other than “Towards a Healthy Ontario: Advocacy as a Means for Social Change” that describes the initiative further? 
  11. Has funding been allocated to any of the HW AIM programs outlined in “Towards a Healthy Ontario: Advocacy as a Means for Social Change”? 
  12. How flexible are your Phase I timelines? 
  13. To what extent will external stakeholders be consulted on this initiative? 
  14. Will preference be given to the successful Phase I applicant to conduct Phase II of the project? 
  15. Is there a currency exchange date that international applicants should use in the budget? 
  16. What is HSFO position on ownership of data as it relates to data used in collaboration with other organizations? 
  17. What measures you are currently using for evaluation purposes, and how you are collecting data for these measures? 

Open call: 

All interested applicants for the RFP: Evaluation of HSFO Healthy Weights AIM Initiative, are invited to participate in a teleconference on Wednesday, August 15, 9:30am EST. The purpose of the teleconference is to address any further questions potential applicants may have, and is scheduled to last one hour.
 
To participate in the teleconference, please send an RSVP no later than Friday, August 10, 2007 to: 
Shirley Von Sychowski
Evaluation Specialist, Heart & Stroke Foundation of Ontario
 
  1. Is it possible for a research consulting firm to apply for this contract (as opposed to an institutional application)?
    A: Yes.
     
  2. Can US-based evaluators submit an application?
    A: Yes.
     
  3. Can you direct us to information that describes the Initiative so that we can prepare work plans, descriptions of work to be completed, and budgets as outlined in the ‘Proposal Format’ section of the RFP?
    A: Please refer to “Towards a Healthy Ontario: Advocacy as a Means for Social Change” for further information that describes the Healthy Weights AIM initiative. See attached PDF 
     
  4. Is it possible to access the full background report on the HW initiative that spells out the activities in years one and two – i.e. the two-year implementation plan? Is it possible to access to the status update of the implementation plan?
    A: A full report on years One and Two of the Healthy Weights AIM initiative will be available in March 2008. Although a formal evaluability assessment has not been conducted, the successful applicant will receive input from HW AIM staff, work closely with HSFO’s Evaluation Specialist, and have access to all relevant documentation related to the initiative.
     
  5. There is a mention of another RFP addressing the prevalence of physical activity of youth in schools and benefits of physical activity. Has this RFP process been completed? Is the consultant/team identified? Is this public information? If so, is it possible to know who this is? As the two initiatives are inter-linked, there needs to be some level of collaboration that would benefit the HW initiative.
    A: The prevalence benchmarking study is one of several research components under the overall HW AIM initiative. It is anticipated that this prevalence study – Physical Activity of Youth in Elementary Schools – will be completed by January 2008. The successful applicant for the evaluation of the HW AIM initiative, once identified, will be able to connect with the prevalence study research team.  
     
  6. Does HSFO have an ethics review board, ethics review process? If not, besides ensuring that ethical considerations are addressed, does HSFO require a formal ethics review process through a formalized ethics review board?
    A: The HSFO is committed to the highest standards of integrity in research projects. It is the applicant’s responsibility to determine which type of ethics review process is appropriate for the various components of the proposed project/research, and ensure that appropriate ethics are in place to conduct the project/research. 
     
  7. Is there any information you can share with respect to what types of information/indicators are being monitored during the implementation phase? Was there an evaluation plan started at the outset of the initiative?
    A: While some indicators are being tracked for ongoing planning and monitoring purposes, the successful applicant is expected to develop a final evaluation plan that will be used to assess the overall success of the HW AIM initiative. The majority of indicators currently being tracked are performance and process oriented.
     
  8. Given the amount of detail provided in the RFP for Phase II, what are the expectations in the proposal with respect to describing the work to be completed in Phase II and the budget for this phase? 
    A: We recognize the challenge this presents. Please outline the approach you would take including your assumptions with respect to budget. This could include cost ranges in the budget section of the proposal. 
     
  9. Is the budget fixed at $250,000 per year beyond August 2008? 
    A: Yes, as stated in the RFP. 
     
  10. Is there additional information available other than “Towards a Healthy Ontario: Advocacy as a Means for Social Change” that describes the initiative further? 
    A: Information on the initiative is available in the above noted document. The successful applicant will have access to all relevant documentation related to the initiative. 
     
  11. Has funding been allocated to any of the HW AIM programs outlined in “Towards a Healthy Ontario: Advocacy as a Means for Social Change”? 
    A: Allocation of funding to specific programs is not available as the programs may change when the initiative is reviewed by the board in March 2008. 
     
  12. How flexible are your Phase I timelines? 
    A: The HSFO is not flexible on the timelines stated in the RFP as the results need to be presented to the Board in March 2008.
     
  13. To what extent will external stakeholders be consulted on this initiative? 
    A: External stakeholders may be consulted to provide advice. There has already been considerable consultation with external stakeholders. HSFO will make final decisions related to this project and the evaluation. 
     
  14. Will preference be given to the successful Phase I applicant to conduct Phase II of the project? 
    A: The successful team of Phase I will be given preferred status for the implementation of evaluation beyond January 2008. 
     
  15. Is there a currency exchange date that international applicants should use in the budget? 
    A: Please use the currency exchange rate that was effective on the last business day of the previous month – August 31, 2007. 
     
  16. What is HSFO position on ownership of data as it relates to data used in collaboration with other organizations? 
    A: The Foundation’s position is that it will own all data and tools resulting from this initiative. 
     
  17. What measures you are currently using for evaluation purposes, and how you are collecting data for these measures? 
    A: A telephone survey was conducted in summer 2006 to collect baseline data on knowledge, attitudes and behaviours regarding the issue of obesity and healthy active living in Ontario. Additional anecdotal evidence regarding community engagement and physical activity levels was gathered earlier this year. A benchmarking study on levels of physical activity among Ontario youth in schools is currently underway.

 
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